Keep qualified bids moving
Reserve capacity around the opportunities you actually plan to pursue instead of scrambling after every invitation.
MONTHLY ESTIMATING SUPPORT FOR BUSY CONTRACTORS
Keep the bid queue moving. Without another full-time hire.
BidAccurate gives you reserved estimating capacity, a consistent estimator, senior review and backup coverage — so qualified opportunities keep moving while your team runs the work.
Starting at $2,997/month for +10 bids · Scale to +25 · Month-to-month
Nationwide coverage
We provide stamping services in all US states.
*Capacity tiers are modeled at +10, +15, +20 or +25 planned estimates per month. Exact included workload is confirmed after scope review and depends on project size, trade mix and complexity.
THE OUTCOME
More bids out the door. Less estimating drag.
The point is not to buy “estimating hours.” It is to build a dependable bid-production system your team can plan around.
Reduce deadline bottlenecks
A named estimator plus backup coverage means your bid calendar is not tied to one person’s availability.
Standardize every handoff
Your cost codes, estimate format, scope notes and agreed assumptions become the working standard month after month.
Give your team time back
Project leaders can focus on field execution, vendor calls and final bid decisions instead of building every takeoff from scratch.
THE COST + CAPACITY MATH
What are you paying for every bid that gets out the door?
See what happens when you add BidAccurate on top of the estimating team you already have. Enter your number of in-house estimators, average salary per estimator and your team's current monthly bid output, then model an additional 10, 15, 20 or 25 planned estimates per month with BidAccurate.
- ✓No separate payroll burden. One monthly service fee instead of salary plus employer costs.
- ✓No PTO bottleneck for you to cover. Backup estimator coverage is built into the support model.
- ✓No recruiting or replacement cycle. We own staffing continuity and senior QA.
- ✓Add capacity without replacing your team. Keep your current output and layer additional monthly bid capacity on top.
YOUR INPUTS
How many estimators are currently on your team?
$
Use the average annual base salary per in-house estimator.
Total bids completed by the whole estimating team in a realistic month.
+10 bids / mo
+10 · $2,997+15 / +20+25 · $5,997
Selected monthly retainer+$1,000/month for every additional 5 bids of capacity.
$2,997per month
YOUR LIVE FINDINGS
Current output / month5 bidsYour current completed monthly bid volume.
Output with BidAccurate / month15 bids+10 planned additional bids layered on top.
Current estimator payroll / year$80,000Estimator count × salary entered above.
BidAccurate retainer / year$35,96412 months at the selected capacity tier.
Current cost / completed bid$1,333Entered estimator payroll ÷ current annual bid output.
BidAccurate cost / added bid$300Selected retainer ÷ added annual bid capacity.
BidAccurate retainer / month$2,997Selected capacity tier.
Blended cost / combined bid$644(Current payroll + annual retainer) ÷ combined annual bid output.
Modeled throughput increase+200%
Selected capacity tier+10 bids
Metric
Current team
Current team + BidAccurate
Monthly bid output
5 bids / month
15 bids / month (+10)
Annual estimating cost
$80,000 estimator payroll / year
$35,964 retainer / year
Cost per bid
$1,333 / completed bid
$300 / additional planned bid
Blended cost per bid after adding BidAccurate
Current payroll + BidAccurate retainer
$644 / combined bid
Monthly added-capacity cost
Current payroll already included above
$2,997 / month
Team structure
1 estimator
Existing team stays in place + BidAccurate capacity
PTO / overflow coverage
Managed internally
Backup coverage included
Senior QA
Depends on current team
Included
Commitment
Current team structure
Month-to-month added capacity
RESERVED MONTHLY CAPACITY
A bid-production partner, not a freelancer queue.
We learn your scope, cost codes, review process and preferred deliverable format, then organize the month around the work you actually bid.
CONSISTENCY
Same system every month.
A named estimator, agreed format, documented assumptions and senior review reduce the “start over from zero” problem.
CONTINUITY
Your calendar does not call in sick.
Backup coverage is built into the support model so one absence does not become your entire estimating bottleneck.
LOW-RISK START
Do not buy the retainer because the page sounds good.
Start with one real project. Review the estimate, format, communication and deadline performance. Then decide whether you want to reserve monthly capacity.
Send one real project
Share the plans, trade, scope, location, addenda and bid deadline. We review the documents before committing to scope and timing.
Run a paid trial
You receive a project-specific fee, deliverables and delivery date before we start. Judge us on work you can actually use.
Build the next month
If the trial fits, we map the bid calendar, agree workload and complexity limits, then reserve monthly capacity. No automatic enrollment.
CHOOSE THE RIGHT START
You do not need to commit before we earn it.
Occasional estimator need? Stay per-project. Recurring queue? Reserve capacity.
One Project
Quoted after plan review
Best when you want to test quality or only need estimating occasionally.
- Clear project scope
- Agreed delivery date
- PDF + Excel outputs as scoped
- No monthly commitment
Reserved Monthly Capacity
From $2,997 / month
Best when estimating demand is continuous and the real problem is keeping the bid calendar moving.
- +10 / +15 / +20 / +25 planned bid tiers
- Named estimator + backup coverage
- Senior review
- Weekly bid-calendar coordination
- Your format, cost codes and workflow
- Month-to-month
BEFORE YOU START
Clear expectations beat “unlimited.”
The monthly plan works because scope, complexity and deadlines are agreed instead of hidden behind an unlimited-project promise.
How do the +10 / +15 / +20 / +25 capacity tiers work?
The calculator models BidAccurate as additional capacity on top of your existing team’s output. The +10 tier starts at $2,997/month, then each additional 5-bid tier adds $1,000/month: +15 at $3,997, +20 at $4,997 and +25 at $5,997. These are planning tiers rather than unlimited-output promises. A small single-trade takeoff and a full multi-trade GC estimate consume very different capacity, so we review representative plans and confirm the actual included workload, complexity limits and concurrent deadlines in writing before the month begins.
How quickly will I receive an estimate?
We confirm a delivery date for each accepted project after reviewing complete plans, specifications and relevant addenda. Smaller standard scopes may fit a 24–48 hour window; larger packages require a longer agreed schedule.
What happens with revisions and addenda?
Your monthly scope defines the included revision rounds and addenda allowance. Work outside that agreed scope is assessed and quoted before additional fees are incurred.
Are you replacing my estimator?
Not necessarily. BidAccurate can support an existing estimator, absorb overflow or act as ongoing outsourced estimating capacity. Your team retains the final bid review, margin decisions and submission responsibility.
What does “backup coverage” mean?
Your account is not designed around one person being the only point of production. We maintain internal backup coverage so absences or workload spikes do not automatically leave you with no estimating support. Specific deadlines still depend on the agreed monthly capacity and project scope.
Is there a long-term contract?
The core offer is month-to-month. Your written agreement confirms billing, cancellation notice, included scope and the treatment of work already scheduled.
Is the calculator a guaranteed savings or throughput figure?
No. It is a scenario model based on the number of in-house estimators, average salary per estimator and current team bid output you enter, the selected monthly retainer tier ($2,997 to $5,997), and 10–25 additional BidAccurate estimates per month. Payroll comparisons use estimator count × annual base salary, without an employer-cost allowance. Actual employer costs and BidAccurate capacity vary with project scope, size, trade mix and deadlines.
YOUR NEXT STEP
Show us your bid calendar. We’ll tell you if the retainer makes sense.
If per-project is the better fit, we will say so. If recurring monthly capacity makes sense, we will define the workload and deadlines in writing before you start.
